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Scanning Files for Insolvency

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Do you work in the insolvency field? Are you struggling with file storage and management? Here’s the perfect solution and everything you need to know.

When?legal scanning

Sometimes law firms don’t even realise they have a document management problem until it’s pointed out to them or they can see the benefits for themselves. Some situations that may cause firms to turn to legal scanning services is when;

  • you struggle to find the files you need quickly and efficiently, affecting customer services.
  • you are looking for ways to reduce your outgoing costs.
  • you want to speed up office efficiency.
  • your offices are overrun with filing cabinets and you are looking to clear space.
  • you want to protect files from the risks of loss, theft and damage.

Why?

You may find yourself asking ‘why should I scan my documents?’. Well, you should scan your documents because it brings a great deal of benefits including;

  • You can abolish extortionate offsite file storage costs.
  • Storing files digitally gives you instant access to the necessary documents.
  • This instant access saves time and increases organisation.
  • Files can be shared quickly through email, shared networks and online file sharing apps.
  • You can save money on paper and printing with virtual viewing, sharing and editing.
  • Files can be stored more securely with file encryption and password protection to protect sensitive case data.
  • Digital file storage can free up much needed office space.
  • Office morale can be boosted when file retrieval becomes a much less stressful task.

What?

With insolvency scanning, you can scan any files related to insolvency work such as IVA files, debt management files, case files, claim files and other legal documents to a range of digital formats including PDF, TIFF, JPEG or whichever format you require.

How?V small image10

With large amounts of documents, it is usually more cost effective to outsource the scanning project to specialist scanning services. These services will use high quality scanners to digitise your files and documents. All relevant data will be captured in a digital image which can then be indexed and OCR processed to make the file fully text searchable. The fully indexed digital files would then be delivered to you on a CD, DVD, USB or secure FTP. Once you have the files they will then be at your disposal whenever you need them.

Where?

Here at Pearl Scan Legal we offer a fully bespoke legal document scanning service where we can scan files related to all areas of the legal sector including firms working on insolvency cases. We have top of the range scanners available to scan legal documents in high quality with a quick turnaround and our services are fully accredited with relevant security certificates. If you would like some more information about our legal scanning for insolvency services, take a look at our website. For a free, no obligation quote for your scanning project please complete our online form by following the relevant links below or get in touch and speak to a member of our friendly and experienced team.

Streamline E-disclosure with Legal Scanning

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With more and more legal firms switching to E-disclosure, we take a look at the best way to go about collating case files ready for use and sharing.

There is a lot of paperwork involved in the legal profession and especially in dealing with client cases. This is why for a long time we have promoted the idea of going paperless with legal scanning here at Pearl Scan Legal. In the past few years, a number of legal firms have acknowledged the benefits of digitising the litigation process. Switching from disclosure to e-disclosure has saved many firms the time, money and stress usually associated with sending, receiving and organising documents and files related to cases. This switch can be summed up in two simple steps as follows;

Legal Scanning

To begin the switch to digital, many law firms will scan all of the files and documents they currently store in physical form and convert them into an easier to manage digital format. Scanned files are indexed and OCR processed to make them fully text searchable because, let's be honest, what use are digital files that can't be found on a database? This makes the scanning process vitally important for implementing a digital workflow because having all documentation in the same format makes everything more efficient.

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Once files are scanned, they need to be stored in one, easy to manage, system. If files are stored on various disks, networks and platforms, they can be just as difficult to collect as paper documents. There is software available to help you to manage digital legal files all in one place so when you need to complete the e-disclosure process, all you need to do is search the relevant data and the files will be there.

Future management of documents is also important meaning that when documents are created in the future, whether in paper form or digital, they should be filed into the electronic system with other relevant documents. Successful maintenance continues the benefits e-disclosure and digital file management brings to law firms.

Managing files digitally has brought companies and individuals a wide range of benefits;

  • No more storage costs with no physical files stored.
  • Freed up space
  • Easier file access
  • Quicker file retrieval times
  • Better file security
  • Streamlined eDisclosure

Pearl Scan Legal Scanning

Here at Pearl scan, we understand the strains of deadlines and busy schedules each and every day so we offer a streamlined service to aid your e-disclosure process as much as possible. We have already helped a number of legal firms by scanning and converting their documents to digital format and aiding the set up of a digital document management system using bespoke software. If you would like some more information about our scanning for e-disclosure service or any of our other legal scanning services, get in touch today. You can receive your free, no obligation quote after completing our online form by following the relevant links below.

 

Document Management: Don't Let File Retrieval Slow You Down

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Do you waste valuable time searching for legal files and documents? Is it becoming increasingly frustrating to look for misfiled documents while a client is waiting? Legal document scanning can transform office efficiency and improve your customer service.

No matter how organised they are, manual document filing systems will always hinder office efficiency. The seemingly simple matter of searching through filing cabinets, folders and boxes for the file you need will needlessly waste time. Sharing paper documents is also a hassle and slows down the speed at which you can deal with a case. But don't worry, you can increase efficiency and workflow with one simple solution, legal document scanning.efficiency1-300x300

How Can Legal Document Scanning Increase Efficiency?

Legal scanning will digitise your documents so you can store them securely in a digital document management system. By storing files and documents digitally, you will be able to access, edit and share them in a matter of seconds as opposed to wasting time searching filing cabinets for them.

Accessing

Through proper indexing and OCR processing, you can search and find the documents you need instantly with a simple text search. Even if documents have been misfiled, they can be found easily with a search for title, date or contents.

Editing

Rather than having to draw up a new document every time you need to make changes to the information, you can edit digital documents in real time and save them. This will save you a whole lot of paper and printing costs annually as well as speeding up your workflow.

Sharing

It goes without saying that digital documents are easier to share without the need for envelopes and stamps. A simple email with the files attached can have the information with the relevant parties in an instant or you can give them access to files stored online. As a result of this, cases can be dealt with much quicker giving you the time and means to take on more clients.

Provide Your Clients With Better Customer Service

Dealing with clients, whether in person or over the phone, is an important part of business in the legal sector. As with businesses in allgood-customer-service areas across the UK, it is vital to provide great customer service in order to get more business coming your way. However, providing suitable customer service to do this can be difficult when searching for client files and information is a major hinderance to the services you provide. With digital documents, all you need is to be sat at a device that can access the stored documents (computer, laptop, tablet etc) and you can search and find the necessary documents almost instantly. You won't need to put the client on hold or ask them to wait while you search for the paper documents. Not only is increased efficiency good for workflow and office morale, it can also boost your companies reputation and attract more potential clients who will want to work with law firms who can deal with them efficiently.

How Can Pearl Scan Legal Help

Here at Pearl Scan Legal, we are dedicated to helping law firms improve their office efficiency and customer service through digital document management solutions. Legal document scanning and electronic document management have already helped law firms in Manchester, London and across the UK to reap the benefits of going digital with minimal interruption to everyday work.

Don't get left behind, take steps to increasing your efficiency today! For more information about the legal scanning services we offer including eBible, eDiscovery and eDisclosure, get in touch or complete our online form to request a free, no obligation quote for your project.