- Published: Tuesday, 17 February 2015 17:20
- Written by Pearl Scan
- Hits: 1926
There is nothing more frustrating than searching for a long time for a document only to find it isn't there or has been moved to another location. This is where legal scanning can help.
Searching for documents in a filing cabinet can be time-consuming, unproductive and inefficient, regardless of how well organised it is. It is thought that up to 30% of an employees' time is taken up by searching for lost or misfiled documents. It's a well known fact that time is money so imagine losing 30% profit everyday. If this could be physically seen as money coming out of their hands then companies would be frantically searching for a solution but it is currently a silent budget drainer.
This fact shocked us here at Pearl Scan Legal but we know there is an effective solution that brings many other benefits with it too.
Pearl Scan can help get that 30% back
Legal Document Scanning can help your company go digital and speed up legal document retrieval times.
How can Legal Document Scanning Help?
Having your legal documents scanned and adopting a digital document management system will make finding your documents quick and simple. By applying OCR processing to the scanned images, we can make your digital files fully text searchable. With the files correctly indexed, all you will need to do to find the document you need is a simple text search by title, date, name or anything else you have chosen to index your files by.
The scanning and digitisation process is also quick so you can have your digital documents delivered in no time. We handle the entire process so you don't have to worry. And that's not all! Here at Pearl Scan, we understand how secure your legal documents need to be and can address any concerns about the legal admissibility of scanned documents. We operate our scanning services from secure scanning premises monitored by RedCare security and CCTV systems and all projects are completed under strict supervision so your documents will be in safe hands throughout the entire process.
Once your digital files have been delivered to you, they can be accessed from anywhere at anytime through a shared network or on our online cloud platform, Pearl Cloud. This means that you won't need to go in search of one particular location, a computer or filing cabinet, to find the information and documents you need. All you will need is a device with access to the network or platform and you can open the files from anywhere. So you can access files from the comfort of your own home, on the train to work or at a client's house.
While the time saving benefits of legal document scanning alone should have you reaching for the phone, there are even more benefits your company could gain to put yourselves miles ahead of your competitors:
- Reduce costs in a range of ways
- Save space with digital documents
- Office efficiency will be boosted
- Better overall organisation
- Digital documents offer extra document security
- Increased flexibility with documents
For more information on legal document scanning, check out our website or browse the different blog articles we have written. If you would like to claim back time and efficiency in your office, or reap any of the other benefits mentioned above, get in touch today for a free, no obligation quote for your legal scanning project.