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Legal Document Scanning: Reclaim Valuable Time

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There is nothing more frustrating than searching for a long time for a document only to find it isn't there or has been moved to another location. This is where legal scanning can help.

Searching for documents in a filing cabinet can be time-consuming, unproductive and inefficient, regardless of how well organised it is. It is thought that up to 30% of an employees' time is taken up by searching for lost or misfiled documents. It's a well known fact that time is money so imagine losing 30% profit everyday. If this could be physically seen as money coming out of their hands then companies would be frantically searching for a solution but it is currently a silent budget drainer.

This fact shocked us here at Pearl Scan Legal but we know there is an effective solution that brings many other benefits with it too.

Pearl Scan can help get that 30% back

Legal Document Scanning can help your company go digital and speed up legal document retrieval times.

How can Legal Document Scanning Help?efficiency1-300x300

Having your legal documents scanned and adopting a digital document management system will make finding your documents quick and simple. By applying OCR processing to the scanned images, we can make your digital files fully text searchable. With the files correctly indexed, all you will need to do to find the document you need is a simple text search by title, date, name or anything else you have chosen to index your files by.

The scanning and digitisation process is also quick so you can have your digital documents delivered in no time. We handle the entire process so you don't have to worry. And that's not all! Here at Pearl Scan, we understand how secure your legal documents need to be and can address any concerns about the legal admissibility of scanned documents. We operate our scanning services from secure scanning premises monitored by RedCare security and CCTV systems and all projects are completed under strict supervision so your documents will be in safe hands throughout the entire process.

Once your digital files have been delivered to you, they can be accessed from anywhere at anytime through a shared network or on our online cloud platform, Pearl Cloud. This means that you won't need to go in search of one particular location, a computer or filing cabinet, to find the information and documents you need. All you will need is a device with access to the network or platform and you can open the files from anywhere. So you can access files from the comfort of your own home, on the train to work or at a client's house.

More Benefits

While the time saving benefits of legal document scanning alone should have you reaching for the phone, there are even more benefits your company could gain to put yourselves miles ahead of your competitors:

  • Reduce costs in a range of ways
  • Save space with digital documents
  • Office efficiency will be boosted
  • Better overall organisation
  • Digital documents offer extra document security
  • Increased flexibility with documents

For more information on legal document scanning, check out our website or browse the different blog articles we have written. If you would like to claim back time and efficiency in your office, or reap any of the other benefits mentioned above, get in touch today for a free, no obligation quote for your legal scanning project.

 

Christmas & New Year Opening Times

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Christmas & New Year Opening Times

Like most people, we'll be taking a few days off over the holiday season. Here's our opening times for the end of 2014 and beginning of 2015.

Monday 22nd December 9am - 5.30pm
Tuesday 23rd December 9am - 5.30pm
Wednesday 24th December 9am - 5.30pm
Thursday 25th December Closed
Friday 26th December Closed
Saturday 27th December Closed as usual
Sunday 28th December Closed as usual
Monday 29th December 9am - 5.30pm
Tuesday 30th December 9am - 5.30pm
Wednesday 31st December 9am - 5.30pm
Thursday 1st January Closed
Friday 2nd January Closed


We will be back in the office and available for calls from the 5th of January (Office hours 9am- 5.30pm) If you are looking for a quote between those times, you can fill out our online quote request form by following the relevant links below and we'll pick it up as soon as we're back in the office. In the meantime, feel free to browse our website and discover the huge range of legal scanning services and document management solutions we have to offer. Happy Holidays!

 

Save IT costs with Digital Document Management

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Save IT costs with Digital Document Management. Yes, it's true! You can save IT costs by adopting a digital document management system.

That might sound like a bold statement, perhaps even too bold, but as weird as it sounds, it's true. It could be seen as almost contradictory that implementing a digital way of working could actually reduce the amount of IT you're using so let's take a closer look.

What IT do you use with paper based storage?banner-document-scanning

-Computers
Despite using paper based storage, almost all businesses and organisations nowadays use computers (or laptops, tablets etc) for majority of the their daily work.

-Printers
When companies store their documents in hard copy storage, they have to print out each document they need to store.

-Photocopiers
Once printed, these documents may need to be shared. In which case, they will usually be photocopied numerous times to be distributed amongst the necessary people.

What IT will you need with an electronic document management system?

-Computers
As before, a great deal of work is completed on computers, laptops and tablets. In this case however, all files and documents are dealt with on these devices too. Photocopiers and printers are no longer needed as the documents can be accessed in files on a shared network or through a cloud platform like Pearl Cloud. They can be shared this way too or through email so your office can survive without paper documents quite easily. The computers themselves won't really be used for longer than they usually are either because accessing your documents will only take a moment through an easy text search. This text search is made possible once you have had your digital documents fully indexed and OCR processed.

-Scannerslegal-scanner
You would think that as a document scanning company, here at Pearl Scan, we wouldn't endorse the use of scanners in the office but it's not the case. While we recommend you outsource your large scanning projects to us, once the large scanning is out of the way, you may want to continue digitising the few documents you receive weekly, for yourself. If your company receives a large bulk of documents per week, it would be pointless to struggle with them once again so we can provide ongoing scanning solutions in these situations.

So, if your company deals with a large bulk of documents weekly (or even daily), by adopting a digital document management system you can eliminate the need for printers and photocopiers and even scanners thus eliminating the costs that come with them. With the reduced amount of IT, time will be saved because everything can be found through one device. This increased efficiency and productivity brings it all back to saving and making more money which is what business is about, right? And if something helps to make business better, how can you say no?

If you are interested in getting some more information on the legal scanning service we offer here at Pearl Scan, get in touch today. For a free, no obligation quote for your legal scanning and legal document management project, complete our online form by following the relevant links below.